SIGPLAN Sponsorship Proposal
Events sponsored by ACM SIGPLAN benefit from SIGPLAN’s name and
oversight, and are underwritten financially by SIGPLAN. SIGPLAN takes
a close interest in its sponsored events, and helps with their
planning and organization.
As part of its activities, ACM SIGPLAN has two types of relationship
with conferences and workshops: sponsorship and in-cooperation. The
primary difference between the two is that SIGPLAN takes financial
responsibility for the events it sponsors, and accordingly requires
a close working relationship with the organizers of the event. This page
describes sponsored status; a separate page describes
Sponsored status provides a number of benefits:
- You can use the name “The ACM SIGPLAN Conference/Workshop on …” for
- SIGPLAN takes financial responsibility for the event.
- You have access to the PAC Fund
to support participation in the event.
- Any proceedings will automatically be published in the Digital Library.
- ACM can provide help with site selection, including venue negotiations.
- You will receive help and guidance in organizing the event,
including an instruction manual.
These are in addition to the benefits available with in-cooperation status:
- Announcements about the meeting can be disseminated via
SIGPLAN’s mailing list. (Contact
- You will get entries in the Call for Papers
and Professional Calendar sections of Communications of the ACM, free of charge.
- You can also buy an advert in CACM at a special rate. All placement
of such adverts should be arranged through ACM Headquarters. Please
check CACM as to the lead time required. Discounts on ACM mailing
lists are also available.
- You will also have space reserved in SIGPLAN Notices for the final report
summarizing the meeting.
The requirements for SIGPLAN sponsored status
include the following:
- The event must have an open call for participation and a clearly
documented evaluation and review process.
- The meeting must be budgeted according to the ACM sponsorship rules,
which include filling out a standard budget form. The event is
expected at least to break even financially.
- Registration costs should be reasonable; if there is a reduced
registration rate, then SIGPLAN members should be eligible for it.
- For its various administrative services, such as providing help,
information, publicity, mailing lists, and producing a proceedings,
a percentage of conference income is budgeted for ACM services.
- Critical decisions, such as setting the budget and selecting the
programme chair and the programme committee, have to be approved by
the SIGPLAN Executive Committee.
- A final post-event report is required.
Sponsored events are encouraged to follow
SIGPLAN policies and procedures, including the following:
In addition, event organizers are encouraged to contact the ACM
Headquarters (email@example.com), to have
SIGPLAN membership materials sent directly to the conference
location for display there.
- A SIGPLAN-sponsored event might have an official
proceedings, in physical or in electronic form, or both. If it
does, the proceedings must be made available in digital form for
inclusion in the ACM Digital Library, regardless of how else it is
- If the proceedings are published on paper, the preferred route
is to produce the proceedings as an ACM publication. However,
alternative publishers are occasionally acceptable, usually for
- If you wish, SIGPLAN Notices will consider publishing short
abstracts of the papers presented at the meeting. This option
requires negotiation with the
SIGPLAN Notices editor,
at least six months in advance.
- Only SIGPLAN-sponsored conferences can have a proceedings
published as an issue of SIGPLAN Notices. A request must be made to the
SIGPLAN Executive Committee for this. Note that
proceedings can be published by ACM and included in the ACM Digital
Library without appearing in SIGPLAN Notices.
How to Apply
To attain SIGPLAN sponsored status, you need SIGPLAN to endorse your proposal.
To achieve this, send a request to the
SIGPLAN Vice Chair,
preferably at least eighteen months before the event is to take
place. The request should include the following information, in plain text (not PDF or Word, please):
- Name, date, and location of meeting.
- Focus of the meeting.
- Intended audience and size.
- Organization of the meeting.
- Plans for soliciting conference participation, such as a call
for papers/panels, etc.
- Submission review process, including size and expected
composition of the programme committee.
- Plans for publication.
- Names and affiliations of the organizers.
- Relevant information about any previous meeting,
such as date, organizers, paper submission/acceptance counts,
attendance, site, budget, and registration fees
- List of any other financial resources, including other
sponsorships and grants.
- URL of the meeting information page.
What Happens Next
The request will be considered by the
SIGPLAN Executive Committee. A response to
the request is usually given within two weeks. The Executive Committee
can only endorse the request; final approval
comes from ACM, with the acceptance of the budget submitted with the
Technical Meeting Request Form.
The TMRF should be submitted to ACM at least 12 months in advance of
the event start date. Official ACM approval may take 4 to 6 weeks. It
is critical to await approval prior to spending funds and executing
Guidelines and forms
are available from the ACM website;
contact them if you have any questions.
For SIGPLAN-sponsored events that occur on a
regular basis as part of a series (for example, every year),
SIGPLAN offers on-going sponsorship. Such events must be
organized by a Steering Committee (SC). The SC, working
in partnership with the SIGPLAN Executive Committee (EC), is
responsible for the overall organization and financial plan of each
instance of the series. SIGPLAN has
guidelines for steering committee organization.
To obtain ongoing sponsorship, the organizing group should send a
proposal to the SIGPLAN Vice Chair,
giving the information listed above for a sponsored event, for the
previous (up to) three instances and any planned future instances.
The request should also specify the proposed rules for the steering
committee composition and evolution, the method for selecting the
chair, and the responsibilities of the committee; these rules must
conform to SIGPLAN guidelines for SCs.
If an event is granted ongoing sponsored status, then:
- the Steering Committee must obtain approval for General Chair and
Programme Chair selections from the SIGPLAN EC, prior to inviting the
- approval still needs to be sought from ACM via their TMRF for each event,
as explained above;
- the Programme Chair of each event must obtain
approval for Programme Committee members from the SIGPLAN EC, prior
to inviting the selected individuals, and the selection must conform to
SIGPLAN’s Diversity Policy;
- the General Chair of each event must provide the SIGPLAN Vice
Chair with a post-event report;
- the Steering Committee must contact the SIGPLAN Vice Chair when
the composition or chair of the SC changes.
SIGPLAN Vice Chair:
Editor of _SIGPLAN Notices_:
ACM Representative to SIGPLAN (Fran Spinola):