Interested in SIGPLAN Sponsorship
of a Technical Meeting?
As part of its activities, ACM SIGPLAN has two types of relationships with
conferences and workshops: Sponsorship and in-cooperation. A description
of Sponsorship is described below including SIGPLAN's responsibilities,
the meeting's responsibilities and directions as to how to apply to SIGPLAN
for sponsorship.
Sponsorship
When SIGPLAN sponsors a meeting, it takes responsibility for the meeting
and the site selection, including financial responsibility. In order to
ensure an open, high-quality conference and avoid financial risks, both
ACM and SIGPLAN have certain requirements. First of all, the meeting must
have an open call for participation. You will have to budget your meeting
according to the ACM-sponsorship rules which include filling out a standard
budget form. For its various administrative services, such as providing
help, information, publicity, mailing lists, and producing a proceedings,
a percentage of conference income is budgeted for ACM services. ACM also
sends to each conference chair a manual describing the steps in organizing
a conference.
SIGPLAN requires a close working relationship with the organizers of a SIGPLAN-sponsored meeting. This means that critical decisions have to be approved
by the SIGPLAN Executive Committee, such as the selection of the program
chair, the selection of program committee members and the budget. SIGPLAN
expects all of its sponsored conferences to break even financially. The regularly
scheduled conferences that SIGPLAN sponsors are either organized directly
by the SIGPLAN Executive Committee or have a steering committee that reports
to the SIGPLAN Executive Committee.
Besides financial security, there are a number of other benefits that derive
from SIGPLAN sponsorship. They include:
- Help and guidance in organizing a conference, including an instruction
manual.
- SIGPLAN has arranged for bulk provision of conference management
services from START V2 and Rich Gerber; this includes web hosting at
softconf.com. Conference and workshop
chairs may take advantage of these services, and the cost will be paid by
SIGPLAN. Conference and workshop chairs are free to make alternative
arrangements, but SIGPLAN
does not undertake to cover costs for such arrangements.
- All SIGPLAN-sponsored conferences are advertised in the Call for Papers
and Professional Calendar sections of the CACM. There is no cost associated
with this service. These are inserted automatically by the HQ staff on approval
of the TRMF.
- A one page announcement for the conference/workshop appears in SIGPLAN
Notices. The advertisement should be sent to the editor of SIGPLAN Notices
at least 6 weeks before the announcement is to appear in a non-conference
issue. A calendar of upcoming SIGPLAN Notices issues can be found on a web
page: http://www.cs.appstate.edu/sigplan/sigcal.htm
- Announcements about the meeting can be disseminated via
SIGPLAN's mailing list. (Contact
infodir_sigplan@acm.org)
- Conferences that are sponsored by SIGPLAN can also buy an ad in
CACM at a special rate. All placement of such ads should be arranged through
ACM Headquarters. The ad needs to be ready at least 6 weeks before the beginning
of the month in which the issue will appear. Discounts on ACM mailing lists
are also available.
Publication
- A SIGPLAN-sponsored conference may or may not have an official proceedings,
either in physical or electronic form, or both. If it does, the proceedings
must be made available in digital form for inclusion in the ACM Digital
Library, regardless of how else it is published.
If the proceedings are also published on paper, the preferred route is to
produce the proceedings as an ACM publication, although alternative
publishers are occasionally acceptable, usually for historical reasons.
SIGPLAN Notices may, if you wish, consider publishing short abstracts of the
papers presented at your meeting. This option requires advance negotiation
with the SIGPLAN Notices editor(s), six months in advance.
- Only SIGPLAN-sponsored conferences can have a proceedings published in
SIGPLAN Notices. A request must be made to the SIGPLAN Executive Committee for publishing the proceedings as an issue
in SIGPLAN Notices. Note that proceedings can be published by ACM and
included in the ACM Digital Library without appearing in SIGPLAN Notices.
- SIGPLAN-sponsored meetings with official proceedings must allow those
proceedings to be included in the ACM Digital Library.
SIGPLAN encourages the conference
organizers to contact Ginger Ignatoff at ACM Headquarters (ignatoff@hq.acm.org), to have SIGPLAN
membership materials sent directly to the conference location to be displayed
during the meeting.
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To attain SIGPLAN sponsorship:
Send a request for sponsorship to the SIGPLAN Chair and Vice Chair, preferably
at least 18 months the conference is to take place. The request should include
a description of the proposed technical meeting:
- Name, time and place of meeting.
- Focus of the meeting.
- Intended audience and size.
- Organization of the meeting.
- Plans for soliciting conference participation, such as a call for papers/panels,
etc.
- Submission review process including size and expected composition of
the program committee.
- Plans for publication.
- Names and affiliations of the organizers.
- Description of any prior instantiations of the technical meeting. Include
date, organizers, paper submission/acceptance counts, attendance, site,
budget, and registration fees.
- List of any other financial resources, including other sponsorships
and grants.
- URL to the meeting information page.
The request should be sent to the SIGPLAN
Vice Chair.
After receiving the request, the SIGPLAN Executive Committee will decide
to tentatively approve or not the request. Final approval comes from ACM
with the approval of the submitted budget.
Regular (On-going) SIGPLAN Sponsorship
For well-established conference or workshop events that occur on a regular
basis (every X years) and that SIGPLAN has sponsored, SIGPLAN offers
regular (on-going) sponsorship. Such events must be organized by a steering
committee. The steering committee, working in partnership with the SIGPLAN
Executive Committee (EC), is responsible for the overall organization and
financial plan of each conference/workshop instantiation. SIGPLAN guidelines
for steering committee organization can be found
here.
To obtain Regular event status, an organizing group must fill out an
application for regular sponsorship
form and send it via
email to the SIGPLAN EC Vice chair ( vc_sigplan@acm.org).
If an event is granted Regular status:
- the steering committee must obtain approval for general and program
chair selections from the SIGPLAN EC, prior to inviting the selected
individuals,
- the program chair(s) of a specific event instance must obtain
approval for program committee members from the SIGPLAN EC, prior to
inviting the selected individuals. The selections must consider
SIGPLAN's Diversity Policy,
- the steering committee must contact the SIGPLAN EC Vice Chair (vc_sigplan@acm.org)
when the composition or chairmanship of the steering committee changes.
Other Resources
The General Chair and the Program Chair should carefully
review the relevant documents regarding SIGPLAN-sponsored
conferences. These include:
A final report after the meeting is required.
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Important email addresses:
SIGPLAN Chair: chair_sigplan@acm.org
SIGPLAN Vice Chair: vc_sigplan@acm.org
ACM Program Director for SIGPLAN: Ginger Ignatoff
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